Mark Items as Read When Viewed in the Reading Pane

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(Athenaeum) Microsoft Outlook 2007: Customizing Email Settings

Last updated Monday, Aug. 31, 2020, at 10:32 a.m.

This article is based on legacy software.

Outlook 2007 provides boosted customization for your email service. For example, yous can set Outlook to automatically alert you on your desktop when you receive new messages. This LTS Certificate provides explanations for desktop alerts, accost volume settings, reading pane settings, and how to relieve outgoing messages for later review.

New Mail Desktop Warning

Y'all have the option of having the New Mail Desktop Alert displayed on your screen when new mail arrives. If the alert is displayed, yous can open the most contempo bulletin directly from the dialog box. As some viruses tin can be spread by the opening of Outlook email letters, this option is discouraged. To turn this feature on or off, follow these steps:

1. From the Tools bill of fare, select Options ...
   The Options dialog box appears.

2. Select the Preferences tab

3. From the E-mail section, click East-Mail service OPTIONS...
   The Email Options dialog box appears.

4. Click ADVANCED Email OPTIONS...
   The Advanced Email Options dialog box appears.
   
   

5. In the When new items arrive in my Inbox section, select Display a New Mail Desktop Alert (default Inbox only)
   The option is selected if a checkmark appears in the box.

6. (Optional) To alter how long the New Mail Desktop Alert will appear on your screen or how transparent information technology is,
   1. Click DESKTOP Alarm SETTINGS...
      The Desktop Alert Settings dialog box appears.
   2. To adjust the duration or transparency, in the Duration or Transparency section, click and drag the movable arrow
   3. To preview the Desktop Alert, click PREVIEW

   4. Click OK
      The Desktop Alert Settings dialog box closes.

7. Click OK

8. Click OK

9. To render to Outlook, click OK
   The Options dialog box closes and any changes are made.

Adjusting Address Book Settings

Outlook can be customized to search particular address lists first when yous utilize the Address Book. The Address Book itself can be set up to show your address lists in a certain order also.

To alter the gild of your address lists and the search order that Outlook will use, follow these steps:

1. From the Tools menu, select Address Book...
   The Address Book dialog box appears.

2. In the Address Book dialog box, from the Tools carte, select Options...
   The Addressing dialog box appears.

3. To fix the get-go listed accost list, from the Show this address list commencement pull-down card, select the accost listing yous want Outlook display first

4. To adjust the search order,
   1. From the When sending mail, check names using these address lists in the following order scroll box, select an accost list

   2. To move an address list up or downward, click Upwards or Downward to the right of the scroll box

5. Click OK
   The Addressing dialog box closes.

6. In the Accost Book dialog box, from the File carte, select Close
   The Address Volume dialog box closes and any changes are made.

Using Reading Pane

The Reading Pane, known as the Preview Pane in past versions of Outlook, allows you to split your Inbox or other folder screens between a list of messages and a preview of a selected message. To use the Reading Pane, simply select a message from your list and the full bulletin appears in the Reading Pane. You lot tin as well opt to delete or marker messages as read using the Reading Pane, without having to open up them in their own window.

Showing/Hiding the Reading Pane

The Reading Pane can be displayed in ii unlike views.

1. To show the Reading Pane, from the View menu select Reading Pane » select Right or Lesser

2. To hide the Reading Pane, from the View menu select Reading Pane » select Off

Mark Messages as Read

Outlook 2007 allows you to customize the way it reacts to messages every bit you read them. Past default, letters are marked as read immediately after switching to a dissimilar message. Use these steps to customize this setting.

1. From the Tools bill of fare, select Options...
   The Options dialog box appears.

2. Select the Other tab

3. In the Outlook Panes section, click READING PANE...
   The Reading Pane dialog box appears.

4. To mark your messages equally read as soon as you click to the next bulletin, select Mark detail equally read when choice changes
   The option is selected if a checkmark appears in the box.

5. To specify a length of fourth dimension that you tin view a message in the Reading Pane earlier it is marked read,
   1. Select Mark items as read when viewed in the Reading Pane
      The option is selected if a checkmark appears in the box.

   2. In the Look ... seconds before marking particular equally read text box, accommodate the number of seconds

6. Click OK

7. Click OK
   The Options dialog box closes and any changes are made.

Saving the Messages Y'all Transport

Outlook automatically saves all messages you receive, but you should make sure that Outlook is configured to salvage the messages you lot send as well. Approachable (sent) email can exist stored in the Sent Items binder so deleted at any time.

1. From the Tools menu, select Options. ..
   The Options dialog box appears.

2. Select the Preferences tab

3. In the E-mail department, click East-Post OPTIONS...
   The Electronic mail Options dialog box appears.

4. In the message treatment section, select Save copies of letters in Sent Items binder
   The choice is selected if a checkmark appears in the box.

5. Click OK

6. Click OK
   The Options dialog box closes and your changes are made.

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Source: https://www.uwec.edu/kb/article/microsoft-outlook-2007-customizing-email-settings/

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